Todoist is a beautiful personal to-do list, but team ownership and oversight are bolted on and gated behind its Business plan. Taskly gives you a real team model, a Kanban workflow board, subtasks and recurrence, with Otto turning plain English into tasks you approve. Free while in early access.
No credit card · Free while in early access
It’s built individual-first: a shared team workspace, roles and admin controls sit behind the Business plan.
The free plan is capped at 5 active projects.
Sharing is per-project, so it’s hard to see who owns what across the whole team.
Its AI (Todoist Assist) suggests subtasks, scheduling and filters, but you still do the organizing yourself.
Power features lean on a filter query language casual teammates won’t learn.
Taskly is the AI-native, team-ready alternative to Todoist. You keep the fast, plain-English capture Todoist is loved for, but add what a personal to-do list can’t give a team: a real ownership model (every task in one person’s bucket, plus admin Team views), a Kanban board with workflow statuses, and Otto, an AI that creates, edits and reprioritizes real tasks from plain English, behind a diff you approve. Free while in early access.
| Taskly | Todoist | |
|---|---|---|
| Built for | Teams with a real ownership model, and individuals | Individuals first; team features gated behind Business |
| AI assistant | Otto creates, edits & reprioritizes real tasks from plain English, behind a diff you approve | Todoist Assist (Google Gemini) suggests subtasks, scheduling & filters, but you apply them |
| Team model | Every task in one owner’s bucket + admin Team views | Per-project sharing; shared workspace & roles on Business |
| Views | Board (To-Do / In-Progress / Blocked / Done), lists, filters + Otto’s order | List, board and calendar per project |
| Quick capture | Plain English to Otto → drafted tasks you approve | Best-in-class natural-language quick add (its signature strength) |
| Privacy | Teammate emails are never sent to the AI model | Standard SaaS data handling; AI runs on Google Gemini / Vertex AI |
| Entry price | Free during early access | Free (5 projects); Pro $5, Business $8/user/mo billed annually (2026) |
Taskly is free for the whole product (Otto included) while in early access. As of 2026 Todoist is free for up to 5 active projects, then about $5/user/mo on Pro and $8/user/mo on Business billed annually (about $7 and $10 billed monthly); both prices rose in December 2025. Check Todoist’s pricing page for current rates.
We’d rather be honest than oversell: it’s your team’s call.
Moving from Todoist is quick: bring only your live work. Recreate active projects in a few minutes, or tell Otto “Create tasks for [project]…” and approve the tasks it drafts, complete with priorities, subtasks and due dates. No need to export years of completed tasks.
Taskly is a strong pick for teams that have outgrown Todoist’s individual-first design: it adds a real team model (every task in an owner’s bucket plus admin Team views), a Kanban board with workflow statuses, and Otto, an AI assistant that turns plain English into tasks you approve. It’s free while in early access.
Yes, with a different approach. Todoist Assist (built on Google’s Gemini) suggests subtasks, scheduling and filters that you then apply yourself. Otto goes further: it creates, edits, reprioritizes and assigns real tasks from a plain-English request and shows every change as a before/after diff you approve. Teammate emails are never sent to the AI model.
Taskly is currently free for the entire product, including Otto, during early access. Todoist is free for up to 5 active projects, then about $5/user/mo on Pro and $8/user/mo on Business billed annually (2026), so for teams that need collaboration, Taskly is less expensive today.
If you want a polished personal to-do list with the best natural-language quick add and a huge integration ecosystem (and don’t need team-wide task ownership), Todoist is excellent. Taskly is for teams that need structure, oversight and an AI that does the organizing.
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